Job Applicant Privacy Notice 

Data Protection Officer: Joanne Tripp 

You can contact us via email using the following address: dataprotection@liberis.co.uk   

Phone

You can call us using this number: 0208 626 2517 

Lines are open from 08:30 – 18:00 Monday to Friday. 

Post

You can write to us at the following address:

Data Protection

Liberis Ltd

3rd Floor, Glen House

Glenthorne Road

London

W6 0N 

As part of any recruitment process Liberis collects and processes personal data relating to job applicants. Liberis is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does Liberis collect?

Liberis collects a range of information about you. This includes:

• your name, address and contact details, including email address and telephone number;

• details of your qualifications, skills, experience and employment history;

• information about your current level of remuneration, including benefit entitlements;

• whether or not you have a disability for which Liberis needs to make reasonable adjustments during the recruitment process;

• information about your entitlement to work in the UK; and

• equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.

Liberis collects this information in a variety of ways. For example, data might be contained in CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests.

Liberis will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. 

Liberis will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including in our HR management systems and on other IT systems (including email).

Why does Liberis process personal data?

Liberis needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.

In some cases, Liberis needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

Liberis has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Liberis to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Liberis may also need to process data from job applicants to respond to and defend against legal claims.

Where Liberis relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.

Liberis processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

Where Liberis processes other special categories of data, such as information about ethnic origin, sexual orientation, health, religion or belief, age, gender or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time.

For some roles, Liberis is obliged to seek information about criminal convictions and offences. Where Liberis seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, Liberis will keep your personal data on file in case there are future employment opportunities for which you may be suited. Liberis will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Who has access to data?

Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

Liberis will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. Liberis will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.

Liberis will not transfer your data outside the European Economic Area.

How does Liberis protect data?

Liberis takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. [Provide more detail of internal policies and controls, eg systems restrictions.]

For how long does Liberis keep data?

If your application for employment is unsuccessful, Liberis will hold your data on file for 6 months after the end of the relevant recruitment process. If you agree to allow Liberis to keep your personal data on file, Liberis will hold your data on file for a further 6 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice and the Liberis Data Retention and Destruction Policy.  

Your rights

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;

• require Liberis to change incorrect or incomplete data;

• require Liberis to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;

• object to the processing of your data where Liberis is relying on its legitimate interests as the legal ground for processing; and

• ask Liberis to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override Liberis' legitimate grounds for processing data.

If you would like to exercise any of these rights, please contact Joanne Tripp, dataprotection@liberis.co.uk  

If you believe that Liberis has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to Liberis during the recruitment process. However, if you do not provide the information, Liberis may not be able to process your application properly or at all.

You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.

Automated decision-making

Recruitment processes are not based solely on automated decision-making.

Changes to this Privacy Notice 

We may amend this notice from time to time; should amendments be made they will be posted to our website. This privacy notice was last updated 25/05/2018

 

The Liberis Business Cash Advance - Designed to help SMEs
  • Funding from £2.5k to £300k
  • One fixed cost; no APR, varying terms or penalty fees
  • A quick, easy and no hassle onboarding process
  • Higher approval rates than the banks
  • Flexible and painless repayments that support cash flow
  • 80% of customers use us again
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Registered in England and Wales No: 5654231. Address: Third Floor, Glen House, Glenthorne Road, London, W6 0NG
Liberis is a responsible financial provider. Liberis does not offer 'short-term loans'. The minimum expected duration of a Business Cash Advance is 120 days / 4 months and typical expected durations are 6-12 months. These business financing products are not consumer loans.